Privacy notice

You have the following rights:

• To obtain access to, and copies of, the personal data that we hold about you;
• To require that we cease processing your personal data if the processing is causing you damage;
• To require us not to send you marketing communications;
• To require us to erase your personal data;
• To require us to restrict our data processing activities;
• To receive from us the personal data we hold about you which you have provided to us, in a reasonable format specified by you, including for the purpose of you transmitting that personal data to another data controller;
• To require us to correct the personal data we hold about you if it is incorrect.

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.

You can find out more about your rights under data protection legislation at https://www.edoeb.admin.ch/

If you have any questions about how we use your personal data, or you wish to exercise any of the rights set out above, please contact our Privacy Officer using any of the following:

By post - Rue Du Puits-Godet 12, POBox 763, 2002 Neuchatel, Switzerland
By email - swissprivacyofficer@stonehagefleming.com

By telephone - +41 32 723 1038

We may collect your personal data in a number of ways, for example:

• From the information you provide to us when you meet with one of our employees;
• When you communicate with us by telephone, fax, email or other forms of electronic communication. In this respect, we may monitor, record and store any such communication;
• When you complete or we complete on your behalf client on-boarding, application or other forms;
• From other companies in our Group;
• From your agents, advisers, intermediaries, insurance companies, fund managers, investment managers and custodians of your assets;
• From publicly available sources or third parties where we need to conduct background checks about you.

We may collect the following categories of personal data about you:

• Your name, and contact information such as address, email address & telephone number;
• Your date of birth, passport number or national identity card details, country of domicile and your nationality;
• Information relating to you and your financial situation such as your industry and marketing segment, the services we offer which may be of interest, your net worth, income, expenditure, assets and liabilities, sources of wealth and your bank account details;
• Information relating to your tax affairs including your tax status and tax identification number;
• Information about your knowledge and experience in the investment field;
• An understanding of your goals and objectives in connection with your wealth;
• Information, some of which is collected daily, to assess whether you may represent a money laundering, terrorist financing or reputational risk to the Group. This includes whether you are a Politically Exposed Person, are involved in a high risk business, have been arrested, charged or convicted of a crime, are on a sanctions list or expose us to tax, litigation, bribery or corruption risk;
• Information about your employment, education, family or personal circumstances and interests; and
• Information or background checks to assess whether you may represent a money laundering risk, for example, whether you are a Politically Exposed Person.

We may process your personal data because it is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract.

In this respect, we use your personal data for the following:

• To prepare a Proposal for you regarding the services we offer;
• To provide you with the services as set out in our Terms of Engagement with you or as otherwise agreed with you from time to time;
• To deal with any complaints or feedback you may have;
• For any other purpose for which you provide us with your personal data.

In this respect, we may share your personal data with the following:

• Your advisers, intermediaries, insurance companies, banks, fund managers, investment managers and custodians of your assets;
• Your advisers and agents of other third parties;
• Third party administrators who we may engage to assist in delivering the services to you;
• Our advisers where it is necessary for us to obtain their advice or assistance;
• Other third parties such as intermediaries, insurance companies, banks, fund managers or investment managers who we introduce to you;
• Companies or Trusts within our Group;
• Payment processors where we are making payments on your behalf;
• Our data storage providers.

We may also process your personal data because it is necessary for our legitimate interests.

In this respect, we may use your personal data for the following:

• To run, grow and develop our business;
• To ensure a safe environment for our employees and visitors, including website visitors;
• To provide client services;
• To conduct market research and carry out business development activities;
• To train our staff or monitor their performance;
• For the administration and management of our business including carrying out internal group administrative functions and recovering money you owe to us;
• To seek advice and guidance on our rights and obligations, such as where we require our own legal advice;
• To mitigate the risks we face.

In this respect, we may share your personal data with the following:

• Our advisers, agents, settlors or protectors of trusts where it is necessary for us to obtain their advice or assistance;
• With relevant regulators or law enforcement agencies where we are required to do so;
• With third parties and their advisers where those third parties are acquiring, or considering acquiring all or part of our business.

If we rely on our (or another person's) legitimate interests for using your personal information, we will undertake a balancing test to ensure that our (or the other person's) legitimate interests are not outweighed by your personal interests or fundamental rights and freedoms which require protection.

We may also process your data for our compliance with a legal obligation which we are under.

In this respect, we may use your personal data:

• To meet our compliance and regulatory obligations, such as compliance with anti-money laundering laws, and where we are required to monitor, record or store telephone conversations.

In this respect, we may share your personal data with the following:

• Our advisers where it is necessary for us to obtain their advice or assistance;
• Our auditors where it is necessary as part of their auditing functions;
• With third parties who assist us in conducting background checks;
• With relevant regulators or law enforcement agencies where we are required to do so.

In sharing your personal data for the reasons set out elsewhere in this Privacy Notice, we may need to transfer it to other Group companies located in Jersey, the United Kingdom, Israel, Liechtenstein, Luxembourg, Guernsey, Malta, Isle of Man or Canada which are countries which provide the same or a similarly adequate level of protection for your personal data as provided within Switzerland. We may also share your personal data with Group companies located in the United States of America, South Africa, Monaco, the British Virgin Islands and Mauritius which do not provide the same level of protection to your personal data as provided within Switzerland. Where we share your personal data with a company or service provider in a non-adequate jurisdiction we will do this using either a contractual data sharing arrangement, another available safeguard or with your explicit consent.

We may also share your personal data with other companies or service providers, in the above mentioned countries, that we have engaged to assist us in providing services to you. These companies or service providers may be located in jurisdictions which do not provide the same level of protection to your personal data as provided within Switzerland. Where we share your personal data with a company or service provider in a non-adequate jurisdiction we will do this using either a contractual data sharing arrangement, another available safeguard or with your explicit consent.

If you wish to receive details regarding all of the companies or service providers which we have engaged to assist in delivering services to you or to entities in respect of which you are connected or have an interest and with whom we have shared your information please contact us at swissprivacyofficer@stonehagefleming.com

We may retain your personal data for a period of 10 years after the termination of our relationship with you in order to meet our regulatory and legal obligations.

Version: 8 August 2024